Resources

How HR Verification Works

A clear explanation of the AscentPassport verification process for both HR professionals who receive verification requests and candidates who want to understand what happens behind the scenes.

6 min read For HR teams and candidates

I'm an HR professional

I received a verification email and want to understand what it is and what I need to do.

I'm a candidate

I want to understand what happens after I add my employment history to AscentPassport.

For HR professionals

Why you received this email

A former employee has created an AscentPassport profile and listed your organisation as a previous employer. They have asked AscentPassport to verify their employment record. Our system has sent you a secure verification request on their behalf.

This is not spam. It is a legitimate employment verification request from a platform that helps professionals carry verified career records with them. Responding takes less than 2 minutes.

What you need to confirm

Did this person work at your organisation?

Are the employment dates they have listed accurate?

Was their job title correct?

Do you have any concerns about their employment record?

Is this secure?

Yes. Each verification request comes with a unique one-time link that expires after 7 days. We never ask for passwords, financial data, or any sensitive company information. You are only asked to confirm basic employment facts.

What happens after you respond

If you confirm the employment, the record is marked as HR Verified on the candidate's AscentPassport. Their AP Score increases. Your organisation earns verification credits which you can use to check the backgrounds of your own new hires.

If you report a discrepancy, the record is flagged and the candidate's score reflects the issue. If you are unable to confirm (perhaps the records are archived), you can respond accordingly and no penalty is applied to the candidate.

You earn credits for verifying

Every time your HR team verifies a former employee, your organisation earns AscentPassport credits. Use these to verify your own new hires instantly, at no cost.

For candidates

The full verification journey

You add employment history

You enter a previous employer

job title

date range

and optionally the HR contact email and department for that role.

bi-pencil-fill

AI agents run first

Before any HR contact is made

multiple AI agents analyse your profile. They check timeline consistency

verify the company exists

and assess financial signals. This produces an initial score.

bi-robot

HR outreach is sent

AscentPassport's AI drafts a professional verification email and sends it to the HR team at your previous employer. You do not need to do anything at this stage.

HR responds

The HR team receives a secure one-time link. They confirm or flag your employment. This typically takes between a few hours and a few days.

Your score updates

If HR confirms your employment

your AP Score increases significantly and the experience is marked as HR Verified. This signal is the most powerful trust indicator on your profile.

bi-graph-up-arrow

Employers see the result

Any employer who views your passport or enters your APID sees the verified status instantly

without any further action needed from you.

bi-eye-fill

What if HR does not respond?

If HR does not respond within 7 days, AscentPassport sends one follow-up. If there is still no response, the experience remains at its AI-assessed score. This does not penalise you. The AI agents have already evaluated your profile and a non-response from HR is treated neutrally, not negatively.

How verification affects your AP Score

+35 pts

HR confirmed experience

-20 pts

HR reports discrepancy

Start building your verified profile

Free for employees. Your APID is issued in under 2 minutes.

Get Your Free APID